School administrators concerned about security may be tempted to invest in the latest state-of-the-art security technology. Yet, as with most things, the simplest steps are often the most effective. In fact, some of the best school safety solutions involve good policy, open communication, and regular training.
With all of the demands being placed upon administrators, faculty, and staff today, it’s easy to overlook these simple steps. By following the 10 school safety practices listed here, school administrators can potentially save lives, without waiting for grant funding or a larger budget.
1. Keep classroom doors locked during class
Between tardy students and bathroom breaks, teachers may find the requirement to constantly relock and reopen doors a hassle. Yet a locked door is hands-down the most effective way to prevent unwarranted entry into a classroom by an unauthorized person.
In addition to frequent reminders to faculty about the importance of keeping classroom doors locked, and occasional reviews that teachers are complying, it’s important to ensure that all door hardware works. Staff and/or administrators should inspect classroom doors regularly to ensure they latch and lock correctly and that door closers pull doors to a fully latched position. Ensure staff knows to proactively call the office to report doors that don’t function correctly.
2. Keep exterior doors locked and remove potential door props
Your faculty and staff can easily defeat the world’s most secure access control systems by propping open a side door. This breach is one of the most common and problematic security problems that schools face.
A quick and effective solution is to walk the campus every day to perform a visual check that all exterior doors are closed and locked. There’s good reason to do this daily, as plenty of issues can prevent appropriate closing. For example, when air conditioning kicks on for the first time in the season, the sudden positive pressure can reveal broken door hardware.
3. Review the campus Emergency Operations Plan (EOP)
Several states require annual reviews and updates of school EOPs. Training in compliance with the EOP should also take place at least annually. If this is not already happening, or you’re unclear about how to update this document to reflect changes, help may be available free of charge.
Many states offer training and professional advice on what should be contained in an EOP and how to make strategic updates. Reach out to your state’s Board of Education, or city or county emergency management department, for guidance on creating these EOPs. The Department of Homeland Security also offers valuable insight in its Guide for Developing High-Quality School Emergency Operations Plans. Several states operate state-funded safety centers that provide free security consulting for schools. Because these centers are often burdened with addressing state-wide needs with limited staff, reach out early to schedule a consultation.
4. Test lockdown and/or panic buttons
For schools that have lockdown and/or panic buttons, it is critical to test these regularly to ensure that they work as intended. It may be helpful to have your school resource officer or law enforcement officers stationed at your school participate in testing this school safety procedure because they can advise staff on the appropriate response in the event of an emergency.
It is also important to provide regular staff training on appropriate use of and response to a lockdown and/or panic button. Regular training will ensure new staff members or substitute teachers understand the system.
5. Test your campus intercom system
As with the lockdown and/or panic buttons, your intercom system is a vital part of any emergency response. Test it at least quarterly to ensure emergency announcements can be heard and are intelligible in all areas inside and outside of campus buildings. This includes portable classrooms, gyms, and playgrounds. This is also the time to test the push-to-talk buttons in each area to ensure teachers can be heard clearly by office staff.
6. Ensure exterior doors are numbered
Numbering exterior doors allows first responders to easily locate the closest entry point and speed response in an emergency. As you inspect exterior doors, take note of the numbering to ensure it is clearly legible and not blocked by landscaping or other obstructions. These numbers must also be easily visible from the inside so staff can quickly communicate the location of an emergency.
7. Ensure classrooms are numbered inside and out
Make sure that all classroom doors are clearly and visibly numbered from the inside and outside of the classroom. If a classroom has an exterior window, that window should also carry the classroom number so that it is easily visible from the outside of the building. This facilitates communication with first responders and can speed their response time.
In the event of an emergency, it is easy for a panicked faculty member to forget the number of the room they’re in. Having the room number visible from multiple locations will help staff remain focused should they need to use the intercom or call 911.
8. Encourage local law enforcement to spend time on campus
Strong relationships with your local first responders can be a tremendous safety benefit. In addition to providing a visible presence on campus, this ensures that your police officers and firefighters are familiar with the layout of your campus. This familiarity can speed emergency response time. These professionals may also be able to point out potential hazards that you might not otherwise notice.
Schools build these goodwill relationships in many ways. Some schools offer law enforcement space to work with access to the Internet or lunch. Others might work with the PTA to throw barbecues for the local police officers and firehouse.
9. Check that your key lockbox is up-to-date
Per NFPA standards and International Fire Code, all facilities with secured openings must house a secure key box in an accessible location on campus. However, it’s also important to ensure that the master building keys and access cards located here are up to date. When schools rekey a building for security measures or make the switch to card access, it is easy to forget to update the keys in the key box. Should the police or fire department have to break into a building, rather than using a key, they’re adding valuable time to an emergency response.
10. Review security policies regularly with teachers, parents, and students
Training is the single most important and effective school safety solution. This training should include all faculty members, staff, students, and parents.
When we conduct security exercises, we test for two common situations. One is tailgating, when an individual gets authorized access into the school and then holds the door open to let the person behind them in. The second is asking a student or staff member to let a stranger in via a side door.
It may feel rude to pull the door shut or send a seemingly friendly person around the building to the secure front entry. Yet these measures are vitally important. Provide frequent communication to staff, parents, and students about why these security policies are important—and then test them to ensure these measures are being followed.
The next step
Each of these free or low-cost measures can make a major impact on your campus security today. However, every school faces unique challenges that may impact security. While walk-through inspections and training are a good first step toward identifying potential weaknesses, there’s no match for an objective third-party trained in the latest security measures. If you are ready to take the next step to secure your premises, CRUX can help. Contact us to set up a consulting session today.